Best Board Management Software: Complete Board Minutes & Reports

With board software, you can spend less time on administrative tasks and more time on your business. This article will explain how to work with minutes and reports in the system. 

Board management software for transparent and efficient corporate governance

Ineffective management of board documents is a significant cause of inefficiency in board operations. Board members need constant access to board materials to perform their leadership responsibilities. Modern board portal software is an advanced collaboration platform that provides a secure data environment where a user maintains control over dissemination and access and storage and destruction of documents. In addition, the software enables the following functionality:

  • Report generation based on the stored information following the requirements of the legislation and the individual needs of the client;

  • Document accounting corporate governance, maintaining a unified register of documents;

  • Data accounting on individuals and legal entities, participants in corporate governance processes;

  • Preparing and holding meetings of collegiate bodies;

  • Analysis and approval of transactions in holding companies, corporate center;

  • Voting allows members to cast their votes quickly and easily. This feature will get the most accurate results in record time.

The system’s boards, chats, and polls make it easy for you to collaborate with project members – anytime, anywhere – regardless of location or device – using just a browser and internet access.

How to organize minutes and reports in the boardroom?

Automation of electronic document management in an enterprise is one of the primary and most effective ways to increase staff work efficiency and systematize corporate business processes. According to the board software covers work with structured content within the framework of formalized processes for ensuring the work of collegiate bodies. The key to the success of the meeting is to record decisions and agreements in the minutes. The formation of the protocol and the coordination of the meeting results can take place directly during it or shortly after the end. But with the board management software, it can be done automatically. The software automates the process of meetings, starting from the formation of the agenda, ending with the formation of the protocol and control over the execution of instructions following the meeting results.

Preparing for board meetings is a challenge for board secretaries. Creating a board book and meeting agenda is time-consuming and exhausting. For example, the secretary prepares the meeting agenda, communicates it to meeting participants, solicits their suggestions, edits them, gets them approved by the meeting chair or president, and distributes them to all participants.

Imagine how much time it will take to prepare the agenda, print it out, send it to the participants, and then the next steps? Not to mention that there are always last-minute addendums. The same applies to the creation and distribution of meeting minutes. However, the board portal makes everything easier and faster. It has built-in templates for meeting agendas and minutes. In addition, boards can create their templates to use for future meetings.

At the end of the remote meeting, the moderator immediately receives the finished minutes of the meeting. There is no need to sign it because it is always in the public domain for viewing. If there are no objections to the decisions made, there are no more discussions. At the end of the online meeting, the minutes in the form of a picture or a table are sent by the assistant director to the meeting participants by e-mail.